Family Office Administrator

We are seeking a highly detail-oriented and experienced Family Office Administrator / Treasury Analyst to oversee financial operations and treasury functions for a private family office. This role serves as the primary liaison with third-party service providers and plays a critical role in ensuring accurate financial execution, vendor management, and cash flow oversight across a diverse portfolio of accounts and entities.

Responsibilities

Family Office Administration

• Act as the primary point of contact for third-party family office services.
• Manage the accounts payable process, ensuring appropriate approvals for all transactions.
• Review transaction details, cash activity reports, and bank reconciliations for all family office accounts.
• Manage and coordinate with various family office vendors.
• Review and analyze credit card accounts regularly.

Treasury Operations

• Monitor daily bank balances for business portfolio accounts and manage liquidity across all entities.
• Identify potential cash shortfalls and funding sources as needed.
• Ensure accuracy and compliance in all banking activities including wire and ACH transfers.
• Coordinate with accounts receivable and accounts payable teams to ensure proper handling of all electronic deposits and withdrawals.
• Manage checking and investment account balances with the objective of maximizing returns.
• Initiate and process wire transfers via online banking platforms, securing proper approvals in accordance with internal controls.
• Investigate banking irregularities such as undeposited or missing checks.

Financial Reporting and Support

• Prepare calculations for distributions, contributions, and reserves.
• Provide supporting documentation for the journalization of banking transactions.
• Assist with general office management duties as required.

Qualifications:

• Bachelor’s degree in Accounting or Finance required.
• Minimum of 8 years of relevant experience, preferably within a family office or high-net-worth environment.
• Strong knowledge of financial operations, banking, and accounts payable.
• Proficient with online banking platforms and wire transfer systems.
• Advanced computer skills, particularly in Microsoft Excel (VLOOKUP, Pivot Tables).
• Experience with QuickBooks and/or Yardi accounting systems is a plus.
• Exceptional attention to detail, with excellent organizational and data entry skills.
• Demonstrated integrity, professionalism, and a high standard of work ethic.
• Ability to multitask, prioritize tasks effectively, and perform under pressure.
• Strong written and verbal communication skills; able to communicate clearly with team members and management.
• Ability to work independently with minimal supervision.