Executive Assistant

A family owned real estate organization is seeking a dependable and highly adaptable Executive Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the President/CEO can focus on other tasks.

Responsibilities:

Executive & Administrative Support

• Act as a trusted gatekeeper, prioritizing communications and tasks
• Prepare documents, reports, and presentations as needed
• Coordinate meetings, follow-ups, and deadlines

Accounting & Financial Support

• Assist with accounts payable and accounts receivable
• Process invoices, vendor payments, and reimbursements
• Track rent rolls, expenses, and basic financial reporting
• Work with external accountants/bookkeepers on reconciliations and reporting
• Maintain accurate financial and operational records

Office & Business Operations

• Support day-to-day office operations and process improvement
• Manage vendor relationships and service contracts
• Assist with special projects and ad hoc requests as needed

Qualifications:

• 5+ years of experience as an Executive Assistant or similar role within real estate
• Experience with basic accounting functions (AP/AR, invoicing, expense tracking)
• Strong organizational skills and exceptional attention to detail
• High level of discretion, professionalism, and sound judgment
• Ability to manage multiple priorities in a fast-paced environment