Executive / Personal Assistant

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities.

Responsibilities:

Executive & Operational Support

• Provide day-to-day personal, administrative, and operational support to the CEO
• Manage task lists, follow-ups, and execution of delegated responsibilities
• Coordinate closely with other executive assistants to ensure alignment and coverage

Property & Vendor Coordination

• Assist with oversight of residential and/or commercial properties
• Meet vendors and contractors on-site for repairs, maintenance, and appointments
• Coordinate scheduling, access, follow-ups, and issue resolution
• Proactively identify and report property-related needs

Household & Logistics Support

• Handle practical, hands-on tasks as needed (errands, organization, basic upkeep)
• Assist with household logistics and pet care when required
• Ensure properties and work environments are functional and well-maintained

Administrative & Financial Support

• Organize bills and assist with basic bill pay
• Track invoices, receipts, and simple expenses
• Maintain organized records and documentation

Problem Solving & Special Projects

• Independently troubleshoot issues and implement solutions
• Research options, coordinate resources, and execute tasks end-to-end
• Take ownership of ad-hoc projects with minimal supervision

Qualifications:

• Prior professional experience in administrative, operations, assistant, property, or related roles
• Strong organizational skills and attention to detail
• Comfortable handling both routine and complex tasks
• Ability to work independently and exercise sound judgment
• Professional communication skills and discretion
• Experience supporting senior executives
• Exposure to property management or vendor coordination
• Dependable, trustworthy, and proactive
• Resourceful, solutions-oriented, and calm under pressure
• Adaptable to shifting priorities with strong follow-through