Violations Coordinator - Real Estate/Property Management

We are seeking a highly organized Violations Coordinator to support compliance efforts across a real estate portfolio. This role is responsible for tracking, managing, and resolving building and regulatory violations while ensuring properties remain compliant with local agency requirements. The ideal candidate is detail-oriented, proactive, and experienced in navigating complex compliance processes.

Responsibilities:

Compliance Tracking & Management

• Monitor and track all compliance-related items across a portfolio, ensuring timely completion
• Coordinate required inspections including fire safety, boilers, elevators, sprinkler systems, and façade compliance
• Maintain accurate records of inspection schedules, certifications, and deadlines

Violations Resolution

• Manage the full lifecycle of violations from issuance through resolution and close-out
• Research and respond to violations issued by local agencies (e.g., building, fire, environmental, and housing authorities)
• Prepare and submit documentation required for violation removal and compliance

Reporting & Documentation

• Maintain detailed records and reporting on violations, compliance status, and resolutions
• Track progress and provide regular updates to internal stakeholders
• Ensure all documentation is organized, accurate, and audit-ready

Cross-Functional Coordination

• Partner with property management, facilities, and external vendors to resolve compliance issues
• Support communication with commercial tenants regarding lease compliance requirements
• Assist with administrative and operational tasks related to compliance initiatives

Qualifications:

• 2-4+ years of experience in property management, compliance, expediting, or a related field
• Familiarity with building codes, regulatory compliance, and violation processes
• Strong organizational and multitasking abilities
• Experience managing permits, inspections, and violation removal processes
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication skills
• Detail-oriented
• Ability to manage multiple priorities in a fast-paced environment
• Problem-solver with a proactive mindset
• Strong interpersonal skills with the ability to work cross-functionally